Sponsorship guide

This is the complete guide for all OIDN2019 event sponsors and exhibitors containing important information about your sponsorship, deadlines, tickets and equipment.
This guide is subject to changes. In the event that we change any information, all signed sponsors will be notified via email. This guide was last updated on 22 March.

Sponsorship guide

This is the complete guide for all OIDN2019 event sponsors and exhibitors containing important information about your sponsorship, deadlines, tickets and equipment.
This guide is subject to changes. In the event that we change any information, all signed sponsors will be notified via email. This guide was last updated on 22 March.

OpenInfra Days Nordics plays an important role in growing, nurturing and developing our ever growing community.

Sponsoring the event is an opportunity to showcase your company's commitment to open source, meet with potential customers and partners, find new talent, demo new solutions and help contribute to the success of open source and open infrastructure in the Nordics.

Step 2Sign and send in the agreement *

* Signed agreements are only accepted starting 10 April, 11am CEST. Any agreements sent to us prior to this date and time will not be considered and must be resubmitted.

OpenInfra Days Nordics plays an important role in growing, nurturing and developing our ever growing community.

Sponsoring the event is an opportunity to showcase your company's commitment to open source, meet with potential customers and partners, find new talent, demo new solutions and help contribute to the success of open source and open infrastructure in the Nordics.

Step 2Sign and send in the agreement *

* Signed agreements are only accepted starting 10 April, 11am CEST. Any agreements sent to us prior to this date and time will not be considered and must be resubmitted.

General information

Applies to ALL sponsors and exhibitors
  • All details about what type of promotion and exposure is included in your specific sponsor package can be found in the Sponsorship prospectus.
  • The first day of the event does not include an exhibition area and is dedicated to workshops only.
  • Our sponsors will be exhibiting during the second day of the event, the Conference day, 3 October.
  • Your brand will be exposed during both days on the prints used at the venue.
  • Any ticket included in your sponsorship package allows admission to the Conference day, 3 October ONLY.

Summary of deadlines

ALL

  • 22 JUNE
    • CFP CLOSES
  • 10 SEPTEMBER
    • BOOTH PERSONNEL TICKETS MUST BE REGISTERED
  • 2 SEPTEMBER
    • LAST DAY TO SUBMIT YOUR LOGO TO GET IT FEATURED ON THE PRINTS
  • 19 SEPTEMBER
    • PRICES INCREASE ON ADDITIONAL EQUIPMENT
  • 26 SEPTEMBER
    • LAST DAY TO ORDER ADDITIONAL EQUIPMENT
  •  

GOLD & SILVER only

  • 22 JUNE
    • LAST DAY TO SUBMIT YOUR SPONSORED TALK
  •  

Community Corner only

  • 2 September
    • LAST DAY TO SUBMIT YOUR PULLUP DESIGN
  •  

Attendee scanning

Applies to all sponsors and exhibitors
All the badges will have a QR code containing each attendees contact information. These QR codes can be scanned with your smartphone and a QR reader of your choice and allows you to collect attendee information on site, provided you're allowed to by the attendee in question.

Tickets

Applies to Gold, Silver and Bronze sponsors

For booth personnel

Our Gold, Silver and Bronze sponsorship packages include free tickets for a certain number of booth personnel to gain admission to the Conference day, October 3.

These tickets are obtained through a unique URL that we send via email to your main point of contact, as stated in the sponsorship agreement, within a few days after you have signed the agreement. If you wish to upgrade any of your personnel tickets, so that they can also attend the Workshop day, October 2, please contact us at crew@openinfranordics.com.

Tickets reserved for your booth personnel will be released to the public if they are not claimed by the deadline.

DEADLINE: REGISTER YOUR BOOTH PERSONNEL NO LATER THAN 10 SEPTEMBER

For distribution

Our Gold, Silver and Bronze sponsorship packages also include a certain number of free tickets for distribution. These tickets allow admission to the Conference day, October 3,  ONLY.

You can distribute them as you wish to invite your customers, partners or users. The tickets are obtained through unique URL's and are sent to your main point of contact, as stated in the sponsorship agreement, within a few days after you have signed the agreement.

Exhibition Rules & setup times

Applies to Gold, Silver and Bronze sponsors

Our Gold, Silver and Bronze sponsorship packages includes an exhibition area in the marketplace on the Conference day, October 3, for your own booth equipment. The area comes with:

  • An electrical socket
  • 1 Cocktail table with a white cloth
  • WiFi

There will be 2 time slots to choose from for booth setup:

  • 2 October at 6PM CEST (4PM UTC) to 8PM CEST (7PM UTC)
  • 3 October 7AM CEST (5AM UTC) to 7:45AM CEST (5:45AM UTC)

Details about the marketplace

Applies to Gold, Silver and Bronze sponsors

measurements & rules

Image

Overview

Image
Overview of the Marketplace

venue map

Image

Additional equipment

Applies to Gold, Silver and Bronze sponsors

In addition to your own booth equipment, Gold, Silver and Bronze sponsors can order additional equipment such as carpets, screens etc. through Münchenbryggeriet. Use this link (https://www.lyyti.fi/reg/OIDN_2019) and remember to order your equipment before 19 September to get the lower price. You can order equipment until 26 September.

DEADLINE: PRICES INCREASES WITH 40% ON 19 SEPTEMBER
DEADLINE: YOU CAN ORDER EQUIPMENT UNTIL 26 SEPTEMBER

Taking down your booth

Applies to Gold, Silver and Bronze sponsors
You can start taking your booth down on 3 October at 5:30PM CEST (3:30 PM CET). We kindly ask you to keep your booth up and running until then as we will have an after event mingle with all attendees gathered in the marketplace.

Sponsored talks

Applies to Gold & Silver sponsors only

The Gold sponsorship package includes 2 speaking opportunities:

  • 1 workshop (3 hours) during the Workshop day (2 Oct)
  • 1 breakout session during the Conference day (3 Oct)

The Silver sponsorship package includes 1 speaking opportunity:

  • 1 breakout session during the Conference day (3 Oct)
  •  

Your presentation(s) must be submitted through our CFP tool, papercall, and be clearly marked as a "Sponsored talk". Guidelines for sponsored presentations can be found in the Sponsorship agreement. If your talk is not submitted before the deadline it will be made available for the advisory team who appoint all other speaking slots. Submit your talk here: https://www.papercall.io/oidn-stockholm-2019

DEADLINE: SUBMIT YOUR PRESENTATION(S) NO LATER THAN 22 June.

South West community corner exhibitors

Applies to South West Community Corner exhibitors only

Our South West Community Corner exhibitor packages includes a small area for exhibition in the marketplace on the Conference day, 3 October. The area includes:

  • 1 OpenInfra Days Nordics & "South-West Community Corner"- branded pullup with your own design
  • An electrical socket

  • 1 cocktail table with a white cloth
  • Wifi

You can not bring or use additional equipment that will widen your areas pre-existing footprint. Laptops, small external monitor, mice and keyboards are allowed and can be used on the cocktail table. You can find the design template for the pullup here.

DEADLINE: YOUR DESIGN MUST BE SENT TO US NO LATER THAN 2 SEPTEMBER

General information

Applies to ALL sponsors and exhibitors
  • All details about what type of promotion and exposure is included in your specific sponsor package can be found in the Sponsorship prospectus.
  • The first day of the event does not include an exhibition area and is dedicated to workshops only.
  • Our sponsors will be exhibiting during the second day of the event, the Conference day, 3 October.
  • Your brand will be exposed during both days on the prints used at the venue.
  • Any ticket included in your sponsorship package allows admission to the Conference day, 3 October ONLY.

Summary of deadlines

ALL SPONSORS & EXHIBITORS

  • 22 JUNE
    • CFP CLOSES
  • 10 SEPTEMBER
    • BOOTH PERSONNEL TICKETS MUST BE REGISTERED
  • 2 SEPTEMBER
    • LAST DAY TO SUBMIT YOUR LOGO TO GET IT FEATURED ON THE PRINTS
  • 19 SEPTEMBER
    • PRICES INCREASE ON ADDITIONAL EQUIPMENT
  • 26 SEPTEMBER
    • LAST DAY TO ORDER ADDITIONAL EQUIPMENT
  •  

GOLD & SILVER SPECIFIC

  • 22 JUNE
    • LAST DAY TO SUBMIT YOUR SPONSORED TALK
  •  

South West Community Corner 

  • 2 September
    • LAST DAY TO SUBMIT YOUR PULLUP DESIGN
  •  

Attendee scanning

Applies to all sponsors and exhibitors
All the badges will have a QR code containing each attendees contact information. These QR codes can be scanned with your smartphone and a QR reader of your choice and allows you to collect attendee information on site, provided you're allowed to by the attendee in question.

Tickets

Applies to Gold, Silver and Bronze sponsors

For booth personnel

Our Gold, Silver and Bronze sponsorship packages include free tickets for a certain number of booth personnel to gain admission to the Conference day, October 3.

These tickets are obtained through a unique URL that we send via email to your main point of contact, as stated in the sponsorship agreement, within a few days after you have signed the agreement. If you wish to upgrade any of your personnel tickets, so that they can also attend the Workshop day, October 2, please contact us at crew@openinfranordics.com.

Tickets reserved for your booth personnel will be released to the public if they are not claimed by the deadline.

DEADLINE: REGISTER YOUR BOOTH PERSONNEL NO LATER THAN 10 SEPTEMBER

For distribution

Our Gold, Silver and Bronze sponsorship packages also include a certain number of free tickets for distribution. These tickets allow admission to the Conference day, October 3,  ONLY.

You can distribute them as you wish to invite your customers, partners or users. The tickets are obtained through unique URL's and are sent to your main point of contact, as stated in the sponsorship agreement, within a few days after you have signed the agreement.

Exhibition rules & setup times

Applies to Gold, Silver and Bronze sponsors

Our Gold, Silver and Bronze sponsorship packages includes an exhibition area in the marketplace on the Conference day, October 3, for your own booth equipment. The area comes with:

  • An electrical socket
  • 1 Cocktail table with a white cloth
  • WiFi

There will be 2 time slots to choose from for booth setup:

  • 2 October at 6PM CEST (4PM UTC) to 8PM CEST (7PM UTC)
  • 3 October 7AM CEST (5AM UTC) to 7:45AM CEST (5:45AM UTC)

Details about the marketplace

Applies to Gold, Silver and Bronze sponsors

measurements & rules

Image

Overview

Image
Overview of the Marketplace. X Marks where the photo is taken.

venue map

Image

Additional equipment

Applies to Gold, Silver and Bronze sponsors

In addition to your own booth equipment, Gold, Silver and Bronze sponsors can order additional equipment such as carpets, screens etc. through Münchenbryggeriet. Use this link (https://www.lyyti.fi/reg/OIDN_2019) and remember to order your equipment before 1 October to get the lower price. You can order equipment until 26 September.

DEADLINE: PRICES INCREASES WITH 40% ON 19 SEPTEMBER
DEADLINE: YOU CAN ORDER EQUIPMENT UNTIL 26 SEPTEMBER

Taking down your booth

Applies to Gold, Silver and Bronze sponsors
You can start taking your booth down on 3 October at 5:30PM CEST (3:30 PM CET). We kindly ask you to keep your booth up and running until then as we will have an after event mingle with all attendees gathered in the marketplace.

Sponsored talks

Applies to Gold & Silver sponsors only

The Gold sponsorship package includes 2 speaking opportunities:

  • 1 workshop (3 hours) during the Workshop day (2 Oct)
  • 1 breakout session during the Conference day (3 Oct)

The Silver sponsorship package includes 1 speaking opportunity:

  • 1 breakout session during the Conference day (3 Oct)
  •  

Your presentation(s) must be submitted through our CFP tool, papercall, and be clearly marked as a "Sponsored talk". Guidelines for sponsored presentations can be found in the Sponsorship agreement. If your talk is not submitted before the deadline it will be made available for the advisory team who appoint all other speaking slots. Submit your talk here: https://www.papercall.io/oidn-stockholm-2019

DEADLINE: SUBMIT YOUR PRESENTATION(S) NO LATER THAN 22 June.

South West community corner exhibitors

Applies to South West Community Corner exhibitors only

Our South West Community Corner exhibitor packages includes a small area for exhibition in the marketplace on the Conference day, 3 October. The area includes:

  • 1 OpenInfra Days Nordics & "South-West Community Corner"- branded pullup with your own design
  • An electrical socket

  • 1 cocktail table with a white cloth
  • Wifi

You can not bring or use additional equipment that will widen your areas pre-existing footprint. Laptops, small external monitor, mice and keyboards are allowed and can be used on the cocktail table. You can find the design template for the pullup here.

DEADLINE: YOUR DESIGN MUST BE SENT TO US NO LATER THAN 2 SEPTEMBER