Sponsorship guide
This is the complete guide for all OIDN2019 event sponsors and exhibitors containing important information about your sponsorship, deadlines, tickets and equipment.
This guide is subject to changes. In the event that we change any information, all signed sponsors will be notified via email. This guide was last updated on 22 March.
Sponsorship guide
This is the complete guide for all OIDN2019 event sponsors and exhibitors containing important information about your sponsorship, deadlines, tickets and equipment.
This guide is subject to changes. In the event that we change any information, all signed sponsors will be notified via email. This guide was last updated on 22 March.
OpenInfra Days Nordics plays an important role in growing, nurturing and developing our ever growing community.
Sponsoring the event is an opportunity to showcase your company's commitment to open source, meet with potential customers and partners, find new talent, demo new solutions and help contribute to the success of open source and open infrastructure in the Nordics.
* Signed agreements are only accepted starting 10 April, 11am CEST. Any agreements sent to us prior to this date and time will not be considered and must be resubmitted.
OpenInfra Days Nordics plays an important role in growing, nurturing and developing our ever growing community.
Sponsoring the event is an opportunity to showcase your company's commitment to open source, meet with potential customers and partners, find new talent, demo new solutions and help contribute to the success of open source and open infrastructure in the Nordics.
* Signed agreements are only accepted starting 10 April, 11am CEST. Any agreements sent to us prior to this date and time will not be considered and must be resubmitted.
General information
Applies to ALL sponsors and exhibitors- All details about what type of promotion and exposure is included in your specific sponsor package can be found in the Sponsorship prospectus.
- The first day of the event does not include an exhibition area and is dedicated to workshops only.
- Our sponsors will be exhibiting during the second day of the event, the Conference day, 3 October.
- Your brand will be exposed during both days on the prints used at the venue.
- Any ticket included in your sponsorship package allows admission to the Conference day, 3 October ONLY.
Summary of deadlines
ALL
- 22 JUNE
- CFP CLOSES
- 10 SEPTEMBER
- BOOTH PERSONNEL TICKETS MUST BE REGISTERED
- 2 SEPTEMBER
- LAST DAY TO SUBMIT YOUR LOGO TO GET IT FEATURED ON THE PRINTS
- 19 SEPTEMBER
- PRICES INCREASE ON ADDITIONAL EQUIPMENT
- 26 SEPTEMBER
- LAST DAY TO ORDER ADDITIONAL EQUIPMENT
GOLD & SILVER only
- 22 JUNE
- LAST DAY TO SUBMIT YOUR SPONSORED TALK
Community Corner only
- 2 September
- LAST DAY TO SUBMIT YOUR PULLUP DESIGN
logo and listing on our webpage
Applies to ALL sponsors and exhibitors- Your logo in a vectorised format
- Your URL
- Your company brief to be displayed in the event app
- Links to your social media accounts to be displayed in the event app
The sooner you send your logo to us, the sooner we can expose your brand on our web page. If you are unable to meet the deadline, we will not be able to feature your logo on the prints used at the venue.
DEADLINE: YOUR LOGO MUST BE SENT TO US NO LATER THAN 2 SEPTEMBER
Attendee scanning
Applies to all sponsors and exhibitorsTickets
Applies to Gold, Silver and Bronze sponsorsFor booth personnel
Our Gold, Silver and Bronze sponsorship packages include free tickets for a certain number of booth personnel to gain admission to the Conference day, October 3.
These tickets are obtained through a unique URL that we send via email to your main point of contact, as stated in the sponsorship agreement, within a few days after you have signed the agreement. If you wish to upgrade any of your personnel tickets, so that they can also attend the Workshop day, October 2, please contact us at crew@openinfranordics.com.
Tickets reserved for your booth personnel will be released to the public if they are not claimed by the deadline.
DEADLINE: REGISTER YOUR BOOTH PERSONNEL NO LATER THAN 10 SEPTEMBER
For distribution
Our Gold, Silver and Bronze sponsorship packages also include a certain number of free tickets for distribution. These tickets allow admission to the Conference day, October 3, ONLY.
You can distribute them as you wish to invite your customers, partners or users. The tickets are obtained through unique URL's and are sent to your main point of contact, as stated in the sponsorship agreement, within a few days after you have signed the agreement.
Exhibition Rules & setup times
Applies to Gold, Silver and Bronze sponsorsOur Gold, Silver and Bronze sponsorship packages includes an exhibition area in the marketplace on the Conference day, October 3, for your own booth equipment. The area comes with:
- An electrical socket
- 1 Cocktail table with a white cloth
- WiFi
There will be 2 time slots to choose from for booth setup:
- 2 October at 6PM CEST (4PM UTC) to 8PM CEST (7PM UTC)
- 3 October 7AM CEST (5AM UTC) to 7:45AM CEST (5:45AM UTC)
Details about the marketplace
Applies to Gold, Silver and Bronze sponsorsAdditional equipment
Applies to Gold, Silver and Bronze sponsorsIn addition to your own booth equipment, Gold, Silver and Bronze sponsors can order additional equipment such as carpets, screens etc. through Münchenbryggeriet. Use this link (https://www.lyyti.fi/reg/OIDN_2019) and remember to order your equipment before 19 September to get the lower price. You can order equipment until 26 September.
DEADLINE: PRICES INCREASES WITH 40% ON 19 SEPTEMBER
DEADLINE: YOU CAN ORDER EQUIPMENT UNTIL 26 SEPTEMBER
Taking down your booth
Applies to Gold, Silver and Bronze sponsorsSponsored talks
Applies to Gold & Silver sponsors onlyThe Gold sponsorship package includes 2 speaking opportunities:
- 1 workshop (3 hours) during the Workshop day (2 Oct)
- 1 breakout session during the Conference day (3 Oct)
The Silver sponsorship package includes 1 speaking opportunity:
- 1 breakout session during the Conference day (3 Oct)
Your presentation(s) must be submitted through our CFP tool, papercall, and be clearly marked as a "Sponsored talk". Guidelines for sponsored presentations can be found in the Sponsorship agreement. If your talk is not submitted before the deadline it will be made available for the advisory team who appoint all other speaking slots. Submit your talk here: https://www.papercall.io/oidn-stockholm-2019
DEADLINE: SUBMIT YOUR PRESENTATION(S) NO LATER THAN 22 June.
Southwest community corner exhibitors
Applies to Southwest Community Corner exhibitors onlyOur Southwest Community Corner exhibitor packages includes a small area for exhibition in the marketplace on the Conference day, 3 October. The area includes:
- 1 OpenInfra Days Nordics & "Southwest Community Corner"- branded rollup with your own design. Download the SWCC rollup template and send your final version to crew@openinfranordics.com
-
An electrical socket
- 1 cocktail table with a white cloth
-
Wifi
You can not bring or use additional equipment that will widen your areas pre-existing footprint. Laptops, small external monitor, mice and keyboards are allowed and can be used on the cocktail table. You can find the design template for the pullup here.
DEADLINE: YOUR DESIGN MUST BE SENT TO US NO LATER THAN 20 SEPTEMBER
General information
Applies to ALL sponsors and exhibitors- All details about what type of promotion and exposure is included in your specific sponsor package can be found in the Sponsorship prospectus.
- The first day of the event does not include an exhibition area and is dedicated to workshops only.
- Our sponsors will be exhibiting during the second day of the event, the Conference day, 3 October.
- Your brand will be exposed during both days on the prints used at the venue.
- Any ticket included in your sponsorship package allows admission to the Conference day, 3 October ONLY.
Summary of deadlines
ALL SPONSORS & EXHIBITORS
- 22 JUNE
- CFP CLOSES
- 10 SEPTEMBER
- BOOTH PERSONNEL TICKETS MUST BE REGISTERED
- 2 SEPTEMBER
- LAST DAY TO SUBMIT YOUR LOGO TO GET IT FEATURED ON THE PRINTS
- 19 SEPTEMBER
- PRICES INCREASE ON ADDITIONAL EQUIPMENT
- 26 SEPTEMBER
- LAST DAY TO ORDER ADDITIONAL EQUIPMENT
GOLD & SILVER SPECIFIC
- 22 JUNE
- LAST DAY TO SUBMIT YOUR SPONSORED TALK
South West Community Corner
- 2 September
- LAST DAY TO SUBMIT YOUR PULLUP DESIGN
logo and listing on our webpage
Applies to ALL sponsors and exhibitors- Your logo in a vectorised format
- Your URL
- Your company brief to be displayed in the event app
- Links to your social media accounts to be displayed in the event app
The sooner you send your logo to us, the sooner we can expose your brand on our web page. If you are unable to meet the deadline, we will not be able to feature your logo on the prints used at the venue.
DEADLINE: YOUR LOGO MUST BE SENT TO US NO LATER THAN 2 SEPTEMBER
Attendee scanning
Applies to all sponsors and exhibitorsTickets
Applies to Gold, Silver and Bronze sponsorsFor booth personnel
Our Gold, Silver and Bronze sponsorship packages include free tickets for a certain number of booth personnel to gain admission to the Conference day, October 3.
These tickets are obtained through a unique URL that we send via email to your main point of contact, as stated in the sponsorship agreement, within a few days after you have signed the agreement. If you wish to upgrade any of your personnel tickets, so that they can also attend the Workshop day, October 2, please contact us at crew@openinfranordics.com.
Tickets reserved for your booth personnel will be released to the public if they are not claimed by the deadline.
DEADLINE: REGISTER YOUR BOOTH PERSONNEL NO LATER THAN 10 SEPTEMBER
For distribution
Our Gold, Silver and Bronze sponsorship packages also include a certain number of free tickets for distribution. These tickets allow admission to the Conference day, October 3, ONLY.
You can distribute them as you wish to invite your customers, partners or users. The tickets are obtained through unique URL's and are sent to your main point of contact, as stated in the sponsorship agreement, within a few days after you have signed the agreement.
Exhibition rules & setup times
Applies to Gold, Silver and Bronze sponsorsOur Gold, Silver and Bronze sponsorship packages includes an exhibition area in the marketplace on the Conference day, October 3, for your own booth equipment. The area comes with:
- An electrical socket
- 1 Cocktail table with a white cloth
- WiFi
There will be 2 time slots to choose from for booth setup:
- 2 October at 6PM CEST (4PM UTC) to 8PM CEST (7PM UTC)
- 3 October 7AM CEST (5AM UTC) to 7:45AM CEST (5:45AM UTC)
Details about the marketplace
Applies to Gold, Silver and Bronze sponsorsAdditional equipment
Applies to Gold, Silver and Bronze sponsorsIn addition to your own booth equipment, Gold, Silver and Bronze sponsors can order additional equipment such as carpets, screens etc. through Münchenbryggeriet. Use this link (https://www.lyyti.fi/reg/OIDN_2019) and remember to order your equipment before 1 October to get the lower price. You can order equipment until 26 September.
DEADLINE: PRICES INCREASES WITH 40% ON 19 SEPTEMBER
DEADLINE: YOU CAN ORDER EQUIPMENT UNTIL 26 SEPTEMBER
Taking down your booth
Applies to Gold, Silver and Bronze sponsorsSponsored talks
Applies to Gold & Silver sponsors onlyThe Gold sponsorship package includes 2 speaking opportunities:
- 1 workshop (3 hours) during the Workshop day (2 Oct)
- 1 breakout session during the Conference day (3 Oct)
The Silver sponsorship package includes 1 speaking opportunity:
- 1 breakout session during the Conference day (3 Oct)
Your presentation(s) must be submitted through our CFP tool, papercall, and be clearly marked as a "Sponsored talk". Guidelines for sponsored presentations can be found in the Sponsorship agreement. If your talk is not submitted before the deadline it will be made available for the advisory team who appoint all other speaking slots. Submit your talk here: https://www.papercall.io/oidn-stockholm-2019
DEADLINE: SUBMIT YOUR PRESENTATION(S) NO LATER THAN 22 June.
South West community corner exhibitors
Applies to South West Community Corner exhibitors onlyOur South West Community Corner exhibitor packages includes a small area for exhibition in the marketplace on the Conference day, 3 October. The area includes:
- 1 OpenInfra Days Nordics & "South-West Community Corner"- branded pullup with your own design
-
An electrical socket
- 1 cocktail table with a white cloth
-
Wifi
You can not bring or use additional equipment that will widen your areas pre-existing footprint. Laptops, small external monitor, mice and keyboards are allowed and can be used on the cocktail table. You can find the design template for the pullup here.
DEADLINE: YOUR DESIGN MUST BE SENT TO US NO LATER THAN 2 SEPTEMBER